At present, QuickBooks only allows the online version of QuickBooks Online to be used on a remote server. This service is provided by QuickBooks and is used on a subscription basis.
At the time of writing this article, QuickBooks Online does not offer a function to import the data nor does it offer a function to export any of the company information that is run on a QuickBooks server.
For those who prefer not to pay a monthly subscription which can add up to thousands of dollars over a period of years depending on the number of uses that are being subscribed, the full version of QuickBooks EasyStart, QuickBooks Pro, QuickBooks Premier can be separately installed on a dedicated server with remote access to it by several users at the same time.
The number of QuickBooks users that can access the file at the same time is limited to the number of licenses purchased for the installed QuickBooks.
A remote computer, or a dedicated server as it is most often referred to, will need to be configured. www.moneyandbusiness.ca provides six different dedicated servers with varying RAM, hard drive storage, bandwidth allowances, operating systems, and rental prices and these can be seen by clicking on the banner to the right of this article.
The installation of QuickBooks on a dedicated server will allow full access to all features of QuickBooks Pro or QuickBooks Premier with full functions imports and exports of any data.
It also allows multiple users to access the file at the same time without any additional subscriptions paid to Intuit. However this function requires that a separate one time license be purchased for each user.
Install FileZilla on the dedicated server and then use this FTP program to copy the installation disk from your computer to the dedicated server.
Once this has been copied to the dedicated server, install the software as per normal. All other functions will be as if QuickBooks was installed on the desktop in your office.
It is advisable when purchasing a dedicated server plan for your QuickBooks online installation to use a Windows plan. The present Windows plan uses Windows 2008 server software which works very well with QuickBooks.
If QuickBooks would be the only software installed on the dedicated server, then the simplest economy plan can be used. This has a RAM of 2 GB and a bandwidth of 5 TB per month. And also has a storage space of 30 GB. This is most suitable for the QuickBooks only installation whether it’s the EasyStart QuickBooks Pro or QuickBooks Premier editions.